Stuck Deciding Between Leasing and Buying a Copier?
You need a copier. But do you lease it—or buy it outright? This one decision can impact your cash flow, technology access, and long-term costs. If you’re running a business in Philadelphia, here’s how to make the right call based on what really matters.
Let’s break it down.
Option 1: Leasing a Copier
Leasing is like renting. You pay a monthly fee, and in return, you get access to a copier without the big upfront cost.
Pros:
- Lower upfront cost – Keep your cash free for other needs
- Access to newer tech – Upgrade at the end of the lease
- Maintenance may be included – Fewer surprise repair bills
- Predictable monthly payments – Easier to budget
Cons:
- You don’t own it – You return the copier at the end
- Can cost more long-term – Especially after interest and fees
- Usage limits – Some leases restrict monthly volume or custom setups (ours don’t)
Best For:
- Businesses that want to avoid large upfront purchases
- Teams that need updated features every few years
- Companies that prefer predictable monthly costs
Option 2: Buying a Copier
Buying a copier means you own the machine outright.
Pros:
- Long-term savings – No monthly lease payments after purchase
- Full control – No restrictions on usage or upgrades
- It’s an asset – You can resell or depreciate it on your taxes
Cons:
- Big upfront cost – Might strain cash flow
- You handle all maintenance – Unless you buy a service plan
- Technology may become outdated – In 5–7 years, it might not meet your needs
Best For:
- Companies with the budget to buy outright
- Offices that will use the copier for 5+ years
- Teams that don’t need frequent upgrades
Bonus Tip: Look at Total Cost of Ownership (TCO)
Whether you lease or buy, don’t forget to factor in:
- Toner and supplies
- Paper usage
- Maintenance and repairs
- Energy usage (get ENERGY STAR rated models!)
A cheap copier with expensive toner could cost you more than a pricier model with low running costs.
Final Thoughts: Which Should You Choose?
If you’re just getting started, leasing often makes sense. But if you’ve got a stable team and predictable needs, buying can save you money long-term. The right answer depends on your budget, goals, and how often your office evolves.
Need help deciding? We’ll walk you through both options and help you calculate what’s best for your business.
FAQs
Q1: Can I buy the copier at the end of a lease?
A: Yes, many lease agreements offer a buyout option—either at fair market value or a set price.
Q2: What if my needs change mid-lease?
A: Many leases allow you to upgrade mid-term. It’s flexible—but make sure to check your contract first.
Q3: Are maintenance plans available for purchased copiers?
A: Absolutely. We offer support contracts for both leased and owned devices so you’re never left hanging.
